Workforce time and payroll
MarosHub is workforce time and payroll for the United Kingdom and Bosnia and Herzegovina. Choose PIN + Payroll + Rota, FOB + Payroll + Rota, or Payroll + Rota only. Staff clock on a shared Android tablet or Android phone. Managers run rota and payroll from the office.
The problem it solves
Many sites still share a PIN on a whiteboard, then rebuild the week in Excel. Hours go missing, breaks are guessed, and payroll cannot prove what happened at the gate. MarosHub records each clock action as it happens, on a tablet locked to your company and site, then gives the office a live view and a clean payroll file.
On site
A full-screen kiosk on an Android tablet or Android phone at the gate, reception or site office, locked with Fully Kiosk. In PIN mode staff pick an action and enter a private 6-digit PIN. In FOB mode they tap an NFC fob or keycard on the back of the device. Clock-in follows the published rota — not more than ten minutes early, and not if they are not on the week. Each device is locked to one employer. iPhone and iPad are not supported.
In the office
From the office, managers switch between Live Floor, Weekly Rota, and Payroll & Audit. They see who is on site now, Save Rota to the kiosk, Send to Mail, review shifts, export payroll or punch logs, and — if they are the head — read the compliance history. The language is English or BiH. The currency is pounds or KM. A day manager sees only their site’s day people. A night manager sees night people at every site.
What you can choose
Every organisation runs in exactly one mode. All three include weekly rota and payroll files for the software your accounts team already use. You choose how staff prove who they are — or whether they clock at a wall device at all.
Package 1
Shared Android tablet or phone at the gate. Staff pick an action, then enter a private 6-digit PIN. Payroll uses real gate times minus unpaid breaks taken on the kiosk. Best for most sites.
Package 2
Same kiosk and rota, but staff tap an NFC key fob (13.56 MHz) instead of typing a PIN. Payroll is gate to gate. Best where you already issue fobs or cards.
Package 3
No wall kiosk. Managers plan the week; payroll pays saved shift lengths minus unpaid break minutes on the rota. Best for office-planned hours with no gate clock.
One mode per business. Do not mix PIN buttons and fob taps in the same organisation. You can change mode later — tell staff the same day.
Who it is for
MarosHub is for employers whose people clock on an Android tablet or Android phone at a gate, reception desk or site office. It is not an app that every worker must install. One Android device, locked with Fully Kiosk, serves the whole location.
Guards, porters, cleaners and carers often share one terminal. Each person keeps a private PIN. The Android tablet or Android phone stays at the site.
Shifts change quickly and signal can be poor. Staff still clock in. Breaks are recorded. Hours reach payroll without a Friday reconstruction.
English throughout, pounds sterling, London time including BST, payroll wording for UK employment standards, and GDPR-safe exports with no PIN column.
The same product for BiH, with KM, Sarajevo time, and labour-record wording for BiH. Staff automatically use the company language. No separate system to run.
What the platform does
In PIN mode each person has their own 6-digit PIN. In FOB mode they tap a paired NFC fob (13.56 MHz). The system blocks the wrong sequence — for example clocking out when they never clocked in, or clocking in twice. Unknown fobs are refused.
While online, the tablet quietly stores a protected list of valid PINs and already-paired fobs. If the connection fails, staff still clock. Unknown credentials are rejected on the device. Entries wait in a queue and upload when the signal returns.
Staff can check Monday to Sunday hours and a week total on the same device, in the company language. If a manager later corrects a missed clock-out, the hours on the tablet update straight away.
If someone clocks in and never clocks out, the shift appears in Exceptions two hours after the saved shift was due to end. A day or night manager in that person’s scope enters the real finish time, approves it, and their name is written in the audit log. Only the head manager can open that log. Payroll does not silently keep a long open day.
UK: Professional Payroll Sheet, Sage 50 Payroll, Xero Payroll, QuickBooks Payroll, BrightPay and PayFit. BiH: Professional sheet, Datalab PANTHEON, Minimax, SalaryX Pro and Intercomp Obračun Plata. Each file has employee, site, rate, hours and pay. Review before anyone is paid.
Every clock action can be exported with the time, the person’s name, the action, the site and the tablet. PINs are never in that file. A privacy notice sits in the footer. Records are kept for six years, then removed.
Managers build the week on a Monday-to-Sunday board, put people on shifts, then Save Rota. That version goes live on the kiosk at once. Send to Mail can email this week, the whole month, or a date range you pick — each person gets all of their shifts in those dates, plus a site PDF covering that period. Mail goes only to people in that manager’s day or night scope, plus Relief and the head if they are on the selected rota.
Staff clock against the last saved rota, not a draft still being edited. They cannot clock in more than ten minutes early, and they cannot clock in if they are not on that week. Edits go live only when you Save Rota again.
Relief belong to the organisation, not one site. Day and night managers can add them and put them on any rota. They can use any kiosk in that same company, not another employer’s. Leave sits on the week so you do not double-book.
Who can see what
A head manager in one company cannot open another company’s records. A day manager cannot see another site or night staff. A night manager cannot see day staff. When a PIN is later given to a new hire, it cannot unlock someone else’s old timesheet.
How you start
We open the head-manager account: employer name, first site, language (English or BiH), currency and login. That choice sets language, money and time zone for everyone in the business.
For PIN or FOB packages: authorise one Android tablet or Android phone per gate or reception and note the pairing code. Open the kiosk in Fully Kiosk Browser, enter that code and start the terminal. Skip this step for Payroll + Rota only. iPhone and iPad are not supported.
Add each person as day or night staff, Relief, or — head manager only — a day or night manager. In PIN mode hand them their 6-digit PIN. In FOB mode pair an NFC fob. In rota-only mode there is no kiosk clock. No staff app to install.
The live product
A short walk through the real system. Staff use an Android tablet or Android phone at the gate, locked with Fully Kiosk. Managers use a browser in the office. No staff app to install.
On the tablet
Clock In, Clock Out, Take Break, Finish Break, and My Weekly Hours. The clock and the site name sit at the top. Built for a shared Android tablet at a gate or reception.
On the tablet
After they tap Clock In they see this keypad. Dots fill as they type. OK confirms the PIN. Back to Actions is in the corner if they tapped the wrong button.
On the Android phone
The kiosk is the same on an Android phone as on an Android tablet. Buttons stack so they stay large enough to tap at the gate. Both run in Fully Kiosk. iPhone is not supported.
On the Android phone
After Clock In they type their 6-digit PIN on the same keypad. Dots fill as they type. OK confirms. Back to Actions is in the corner if they tapped the wrong button.
FOB kiosk — tablet
In FOB + Payroll + Rota the five action buttons are gone. Staff tap a 13.56 MHz NFC fob or keycard on the back of the Android tablet to clock in or out. My Weekly Hours is still on the same device.
FOB kiosk — Android phone
The FOB kiosk is the same on an Android phone as on a tablet. Hold the fob against the back of the device. iPhone is not supported.
FOB kiosk — pairing
A manager opens Pair Fob in the dashboard. This screen waits on the chosen kiosk. Tap an unpaired 13.56 MHz fob; it is assigned to that person. You never type the chip number.
On the tablet
Each day and a week total. The panel closes automatically in a few seconds so the next person cannot see someone else’s hours.
In the office
Username and password, English or BiH. After ten minutes idle they are signed out and see this screen again.
In the office
Who is on site, hours today, and timesheet exceptions that need a review. Staff directories sit below. The head manager’s compliance log is last on this page.
In the office
Names, sites, rates, Reveal PIN and Reveal Fob UID, and who is clocked in. The three-dot menu is where you edit a person, view history, pair a fob, or delete.
In the office
Open the Payroll & Audit tab. Press Payroll for the software format, scope and dates. Press Audit for punch-log Excel with its own date and time filters. Staff directories stay on Live Floor.
In the office
This list stays on Live Floor, last on the page. Only the head manager sees logins, new tablets, new staff and timesheet edits. Tap a row to see who made the change. Day and night managers do not have this screen.
In the office
Monday to Sunday on one board. Add shifts, put people on them, mark leave. A week with only leave can still be saved. A day manager works their own site; a night manager can pick any site. Save Rota puts the week on the kiosk. Send to Mail emails people in that manager’s day or night scope, plus Relief and the head if they are on the selected days. Choose a week, a month or from/to — they receive every shift in that period, not only the week on screen.
In the office
After Save Rota, this board is what staff clock against. Draft edits on the maker are not live until you Save Rota again. Browse previous or next week the same way.
Screens from a demonstration company on the live product. Your own company name and sites appear in the same layout.
United Kingdom and Bosnia and Herzegovina
UK
The dashboard and the tablet run in English. Money is shown in pounds sterling. The working day and week follow London time, including British Summer Time. Payroll files use UK employment-standards wording. Audit exports carry a GDPR notice. The PIN column is never included in Excel.
BiH
Choose BiH for the head manager and the whole business switches: tablet, dashboard, Excel headings, convertible marks (KM), Sarajevo calendar days, and BiH labour-record wording. Staff do not pick a language themselves — they follow the company setting.
Typical users include security firms, facilities teams, hotels and restaurants, construction sites and care providers — anywhere people clock on a shared device rather than a personal phone.
Security and records
A successful login sets an HttpOnly session cookie that lasts 12 hours. The login response does not include a session token for JavaScript to copy. Knowing a username is not enough to act as that manager.
Passwords are stored hashed, never as readable text. Staff PINs are stored hashed per company, not as readable digits. Repeated failed logins lock the account. Clock attempts from one address are limited so 6-digit PINs cannot be guessed at speed.
Staff changes, exceptions, payroll and tablet actions are checked against role, day or night band, company and site. A request from another company is refused. Day and night managers cannot create or edit other managers. Only the head manager reads the compliance log.
Logins, profile edits, exception approvals and tablet authorisations are written to a read-only log. Platform-operator actions stay hidden from the customer’s own managers.
Identity and timesheet history stay on file for audit. After the retention period the record is permanently deleted. That matches common UK working-time practice and long labour-file keeping in Bosnia and Herzegovina.
A new tablet cannot be taken from the public setup list alone. Without the pairing code it cannot download the PIN list, cannot keep a live kiosk connection, and cannot clock. That code is shown to the person installing the device.
If the dashboard sits unused, the manager is signed out. Log Out bumps a server-side counter so a copied cookie from before that moment stops working at once.
In FOB mode an unknown fob is refused. Pairing happens on the kiosk against one person. The same fob cannot be given to a second person in that company. PIN buttons are hidden on a FOB kiosk.
The MarosHub operator login that creates customer organisations needs a password and an authenticator-app code. A stolen operator password is not enough on its own. Customer head-manager logins never ask for that second factor.
How a week looks
The day or night manager builds next week on the rota board and presses Save Rota so staff can clock. Send to Mail can cover that week, a month or a date range. People in their scope who are on those dates get their shifts and a site PDF. Clock-in follows the saved week.
The night porter clocks out. The day guard clocks in on the same tablet. If the mobile signal drops, those entries still wait on the device and upload later.
The worker starts a break and later finishes it. On Friday those minutes are taken out of net payable hours on the payroll sheet.
Two hours after the scheduled end, the open shift appears in Exceptions. The day or night manager in that person’s scope enters 18:02 and approves it. The head manager can read who made the change in the audit log. The worker’s weekly hours on the tablet update at once.
The head manager opens Payroll & Audit, presses Payroll, chooses the organisation and dates, then downloads the Professional Payroll Sheet or a pack file: Sage 50, Xero, QuickBooks, BrightPay or PayFit in the UK; Datalab PANTHEON, Minimax, SalaryX Pro or Intercomp in BiH.
An inspector can be given the Audit download from the same tab. Set start and end date and time, then export. It shows names, times, locations and devices. It does not show PINs.
Documents
How we work with you, in English and BiH.
EN
One monthly price, in-person install, and the payroll packs: Sage, Xero, BrightPay, QuickBooks, PayFit.
Download PDFBiH
Ista bilješka za BiH, s KM i izvozom za PANTHEON, Minimax, SalaryX Pro i Intercomp.
Preuzmi PDFTalk to us
Tell us how many sites you run, which package you want to see, and whether you operate in the United Kingdom, Bosnia and Herzegovina, or both. We reply by email with a walkthrough. Nothing is purchased on this website.